Terminal Community System (TCS) - PortOptimize

The Coordination Challenge

Manual Dependency: Stakeholders rely on physical visits, paper approvals, and manual document exchange.
Delays in Processing: Gate-in/gate-out, invoice validation, and job creation often face bottlenecks due to manual workflows.

Communication Gaps: Lack of real-time visibility between terminal, transporters, and customers.
Inefficiency Costs: Operational slowdowns, duplicate work, and human errors increase turnaround time and costs.

The Digital Collaboration Hub

An integrated digital ecosystem for real-time collaboration, paperless operations, and smart automation across all port stakeholders.

Connected Terminal Experience

Seamless integration with Navis N4 and other TOS systems.
One login for all stakeholders: shipping lines, forwarders, agents, and transporters.
Unified dashboard with real-time status of containers, invoices, and notifications.

Paperless & Transparent Transactions

Online document exchange and digital invoice validation with QR codes.
E-payment and automated receipt generation.
Pre-advice, booking, and container release workflows fully digitized.

Real-Time Notifications

Live updates on job status, gate events, and container movement.
Automatic alerts for exceptions, holds, and clearance updates.
Push notifications via web and mobile apps.

Self-Service for All Stakeholders

Truckers: Pre-book gate passes, view container status.
Shipping Lines: Manage releases, invoices, and vessel schedule updates.
Terminal Admins: Control access, monitor system usage, and generate analytics.

Key Benefits

Faster Processing — Reduce gate and documentation delays by 60%.
Paperless Operations — Complete digitization of all key workflows.
Transparent Communication — One version of truth for all stakeholders.

Cost Savings — Lower administrative overhead and physical dependencies.
24/7 Access — Web and mobile apps ensure availability anytime, anywhere.

Proven Impact

40% Reduction in Truck Waiting Time
50% Decrease in Administrative Overhead
100% Digital Document Workflow
Multi-Terminal, Multi-Stakeholder Compatible

Implementation Journey

Integration Setup: Connect with TOS (Navis N4/ECN4) and user systems.
Stakeholder Onboarding: Configure roles and user groups for shipping lines, truckers, and agents.
Workflow Digitization: Map and automate documentation and operational processes.

Testing & Go-Live: Pilot run, feedback iteration, and full rollout.
Continuous Enhancement: Feature expansion, analytics, and AI-driven insights.

Available On

Web Portal
Mobile App (Android & iOS)
Admin Console

Transform the Way Your Terminal Connects

Empower every stakeholder — from gate to quay — to act faster, smarter, and collaboratively.

Terminal Community System (TCS) by PortOptimize brings your entire port ecosystem to one connected, digital platform.

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